How to Set Up a Booking Calendar in Sparkforge

A Sparkforge booking calendar lets clients self-schedule, syncs with Google Calendar, and fires automated reminders that cut no-shows.

Create a Personal Booking calendar

The Personal Booking calendar is required even if you use Google Calendar daily — it controls availability, buffers, durations, and reminders inside Sparkforge.

1. Go to Calendar → Calendar Settings.
2. Click + New Calendar.
3. For 1-on-1 meetings, choose Personal Booking.
4. Fill in name, host, custom URL, appointment duration, and available hours.
5. Click Confirm.

Settings are grouped into Basic Details, Staff & Location, Availability, Booking Rules, and Advanced.

Add yourself as a team member

Required for the calendar to recognize you as a host.

1. Go to Settings → My Staff.
2. Click Add User.
3. Fill in your details and save.

Integrate Google Calendar and a video tool

1. Go to Calendars → Calendar Settings.
2. Open the Connections tab and click Add New to connect Google Calendar.
3. Open the Video Conferencing tab and click Add New to link Zoom, Google Meet, or another tool.

Set up automated reminders

1. Go to Automation.
2. Click Create Workflow and pick a recipe.
3. Choose Appointment Confirmation + Reminder.
4. Edit the Confirmation Email action and update the meeting link (Zoom, Google Meet, etc.). Click Save Action.
5. Review every action.
6. Click Publish.
7. Click Save.

Share the booking link

Open Settings → Calendars → [Your Calendar] and click Share in the top-right header to:

• Copy the booking link
• Create a One-Time Link
• Get the embed code (HTML snippet)
• Preview the calendar as visitors see it

Fix missing required fields

If you click Save and required fields are missing, Sparkforge highlights the issue automatically. If the missing field is on another tab, it opens that tab and highlights the field. This makes save errors quick to resolve instead of hunting through every section.