Manage Rental Bookings in the Appointments List View

By Sparkforge Support Team ·Last reviewed May 3, 2026

The Appointments List View in Sparkforge Rentals shows every booked listing as its own row, with status, payment state, customer, and actions to view or edit the full booking. Filters, sort, search, and column controls keep large books tidy.

The Appointments List View shows every rental listing that’s been booked. One booking with three listings produces three rows — one per listing — so you can monitor timing, payment, and status individually.

Open the list

Go to Calendars > Appointment List View.
Pick Rentals from the dropdown.
The list shows every booked listing with customer, listing name, start/end time, status, and payment state.
Click Create Booking in the top-right to add one manually.

What the columns mean

# — row number.
Contact — customer name and email.
Listing — the booked listing. Multi-listing bookings split into one row per listing.
Start Time / End Time — the rental window for that listing.
Status — Unconfirmed, Booked, Active, Completed, or Canceled.
Payment Status — Pending or Paid for that row. Booking-level payment can also display Partially Paid when only some listings are paid.
Actions — View opens the full booking; Edit opens the booking editor for listings, payments, and notes.

Even with one row per listing, View and Edit always open the complete booking with all listings, payments, and notes.

Toolbar and filters

Filter tabs

Upcoming — future bookings.
Active — currently in progress.
Completed — finished.
All — every status.

Advanced filters

Status (Unconfirmed, Booked, Active, Completed, Canceled).
Payment status (Paid, Pending).
Listing name or category.
Date range across start and end time.
Customer name or email.

Sort, search, columns

Sort by: Start Time, End Time, Date Added.
Search: Listing Name or Customer Name.
Manage Columns: show, hide, and reorder columns.

Built into Rentals

Listings with variants and inventory tracking.
Hourly, daily, weekly, and monthly bookings.
Fixed and flexible duration pricing, seasonal rules, tier discounts, security deposits.
Multi-item bookings checked out together.
Built-in payments and invoicing.
Public booking page with real-time availability.

Frequently Asked Questions

Why do I see multiple rows for one booking?

Each row represents one listing inside a booking. A booking with three listings generates three rows so you can track each item’s timing and payment.

What does Partially Paid mean?

At least one listing in the booking is paid and at least one is still pending. The booking-level payment status reflects the mix.

Can I edit a booking from a row?

Yes. Click View or Edit in the Actions column. The full booking opens with all listings, payments, and notes available.

How do cancellations and reschedules show up?

Canceled listings show Canceled in the status column and stay visible under the All tab. Reschedules update the Start and End Time on the row.