How to Create a Rental Booking in Sparkforge

The Create Booking flow lets admins build rental bookings directly from the Appointments or Calendar view. Manual bookings give you flexibility for exceptions while keeping inventory and buffers safe.

What manual bookings can override

• Business operating hours — book outside them.
• Disabled time selectors — pick custom start and end times.
• Fixed durations — book any length you want.
• Min and max booking duration limits.
• Minimum scheduling notice and maximum advance windows.

Pre-buffer and post-buffer times are still enforced, so overlap with existing reservations is blocked.

Open the booking form

Option 1 — from Appointments

1. Go to Calendars > Appointment List View.
2. Pick Rentals.
3. Click + Create Booking in the top-right.

Option 2 — from Calendar

1. Go to Calendars > Calendar View.
2. Pick Rentals.
3. Click + New in the top-right.

Customer information

• Select Contact — search existing contacts or click Add New Contact.
• Phone & Email — auto-fills from the selected contact.

Confirm contact details so reminders and payment confirmations land with the right person.

Listings

1. Pick the Listing Name from the dropdown.
2. Select a Variant if applicable.
3. Enter Quantity.
4. Set Start and End date/time. The picker shows even when the listing’s time selector is disabled.
5. Duration auto-calculates and can be overridden.
6. Listing Total updates with pricing rules and discounts.
7. Security Deposit updates if the listing or variant has one configured.

Inventory must be available for the requested window. Click + Add Listing to include multiple items in one booking, each with its own time and quantity.

Payment Summary

• Rental Subtotal — combined value of all listings.
• Security Deposit — total deposit, collected upfront or held as card-on-file.
• Total Amount — final amount to collect, including deposits and other charges.
• Due Today — remaining amount.

Card-on-file deposits aren’t added to Total Amount until charged explicitly.

Internal note and status

• Internal Note — instructions, customer requests, or operational reminders.
• Status — Unconfirmed for tentative holds or Booked to confirm immediately.

Save

1. Review every field.
2. Click Save Changes.
3. The booking appears in the Appointments List View immediately.