How to Send Public E-Signature Document Links in Sparkforge

Public Document Links solve a common problem: you need a signature on a standard agreement, but you don’t want to manually add every signer as a contact first. Publish the document once, share the link, and collect signatures from anyone who opens it.

What You Get

• Public document creation directly inside Documents & Contracts > Templates.
• Shareable URL generated for every published document.
• Response management with signed copies stored in one tab.
• Workflow compatibility — your existing template-driven workflows are untouched.

Create a Public Document

1. Go to Documents & Contracts > Templates.
2. Click New Template > Publish, or pick New > Create Public Document.
3. After publishing, copy the generated public link.

Share the Link

Drop the URL into an email, SMS, chat message, or anywhere else you communicate with prospects and clients. There’s no contact requirement on your side.

What Recipients See

1. They open the link and enter first name, last name, and email.
2. They sign in the browser.
3. A signed copy is automatically emailed to them.

Manage Responses

Open the Responses section to view or download every signed copy. To stop accepting new signatures, unpublish the document — the link goes inactive immediately.

When to Use Public Links vs Workflow Documents

Use a public link when you want one-time signatures on standard agreements (waivers, NDAs, simple acknowledgments) and don’t need a CRM record. Stick with workflow-driven contracts when you need the contact tied to a pipeline, automation, or follow-up.