Email Signatures in Sparkforge: Setup and Use

Email signatures keep outbound emails consistent across your team. Each staff user has their own signature with formatted text, contact details, and links. Apply it automatically to outgoing emails or insert it manually with a custom value.

Why use signatures

• Consistent branding across every email.
• Per-user personalization — each staff member uses their own name, title, and contact info.
• Flexible placement — auto-apply to outgoing emails or insert at a specific spot.
• Cleaner replies — control whether the signature appears before quoted text in replies.

Set up an email signature

Step 1: Open My Staff

In your sub-account, go to Settings and select My Staff.

Step 2: Edit the staff member

Find the staff member and click the pencil icon to edit.

Step 3: Update the signature

Scroll to the Signature section and edit the text in the editor. You can paste raw HTML for additional customization.

Step 4: Configure optional settings

• Enable Signature in All Outgoing Messages — auto-apply the signature to outbound emails.
• Include This Signature Before Quoted Text in Replies — place the signature above the quoted thread on replies.

Step 5: Save

Click the blue Next button, then the blue Save button.

Insert a signature with a custom value

Custom values give you precise placement — useful for templates and one-to-one emails where the signature should sit at a specific spot.

1. Open the email editor (Campaigns or the Conversations email composer).
2. Click Custom Values.
3. Go to User and select Signature.

The custom value is: {{user.email_signature}}