How to Edit Partially Paid Invoices in Sparkforge

When a Sparkforge invoice receives a partial payment, it moves into Partially Paid status. You can still edit it, including the payment schedule, line items, and totals, without voiding or recreating the invoice. Existing payments stay on the record.

What you can edit on a partially paid invoice

• Invoice details: name, due date, terms, notes
• Products: add, remove, or update line items; create new products inline
• Amounts and business info: totals, taxes, business details
• Payment schedule: add, edit, or delete milestones; change due dates and amounts

How to edit a partially paid invoice

1. Go to the Payments or Invoices module.
2. Open the invoice in Partially Paid status.
3. Click Edit next to the section you want to update (Invoice Details, Products, Amounts and Business Info, or Payment Schedule).
4. Make the changes and click Save.
5. Optional: click Resend Invoice to send the updated version to the client.

What stays unchanged

• Recorded payments remain on the invoice and are not modified.
• The associated client cannot be changed once a payment exists.
• Audit history is preserved across edits.

What this is good for

• Mid-project scope changes: add a new line item without voiding the original invoice.
• Updated payment terms: shift remaining milestone dates if a project timeline slips.
• Tax or business info corrections: fix details without breaking the audit trail.

Limits

This feature applies to partially paid invoices only. Fully paid invoices cannot be edited; you would issue a credit note or new invoice instead.