How to Customize Invoice Layouts in Sparkforge

By Sparkforge Support Team ·Last reviewed May 3, 2026

Customize Sparkforge invoices at the sub-account level: adjust pay button colors and text, rename sections like Billed To, show or hide standard fields, and edit line-item column labels.

Invoice Layout Customization controls the visual design and section wording of invoices at the sub-account level. Instead of one fixed template, you can adjust branding, business and contact sections, line items, and labels so every invoice fits your brand and industry.

What You Can Customize

Branding

  • Pay button color (color picker)
  • Border color (color picker)
  • Button text — change Pay to Donate, Submit Payment, etc.

Business Information

  • Show or hide standard fields like Company Name, Phone, Address, Tax IDs
  • Add up to 3 custom values (e.g., Company Registration, VAT/GST, Website)
  • Reorder or remove custom values as your needs change

Unchecked fields are hidden from recipients but remain editable while creating an invoice.

Contact Information

  • Rename the section header (e.g., Billed to → Shipping details)
  • Add custom fields to capture extra recipient details

Invoice Information

  • Show or hide Invoice Number, Issue Date, Due Date, and similar fields
  • Internal fields stay editable during creation even when hidden from recipients

Line-Item Labels

  • Rename column headers (e.g., Item Name → Product Name)
  • Show or hide Price, Quantity, Tax, Subtotal columns
  • Respect character counters (up to 75 characters) to avoid wrapping

How to Open the Layout Editor

  1. From the sub-account dashboard, go to Payments → Invoices & Estimates.
  2. Click Settings in the top right.
  3. In the secondary navigation, choose Title, Terms and Layout.
  4. Scroll to Invoice Layout and click Customize Layout.

How to Customize a Layout

  1. On the Layout tab, open Branding Settings to set pay button color, border color, and button text.
  2. Expand Business Information to toggle fields and add up to 3 custom values.
  3. Expand Contact Information to rename the section header and add custom fields.
  4. (Optional) Expand Invoice Information to show or hide invoice metadata.
  5. Switch to the Labels tab to rename or hide line-item columns.
  6. Review the live preview, then click Save changes in the top right.

To start over, click Reset All Changes to restore defaults.

Frequently Asked Questions

Where do I find invoice layout settings in Sparkforge?
Go to Payments → Invoices & Estimates, click Settings in the top right, then Title, Terms and Layout. Scroll to Invoice Layout and click Customize Layout.
Can I add custom fields to the business information block?
Yes. You can add up to 3 custom values such as Company Registration, VAT/GST, or Website. Reorder or remove them as your business needs change.
Are hidden fields removed from the invoice entirely?
No. Hidden fields are not shown to recipients, but your team can still enter values during invoice creation. They simply do not display on the customer-facing invoice.
Can I change the pay button text?
Yes. Replace the default Pay text with anything that fits your context, such as Donate or Submit Payment. Color and border are also configurable.
Does layout customization apply to PDFs?
Yes. Saved layouts apply to both the invoice preview and PDF outputs, so customers see the same on-brand experience whether they pay online or download a copy.

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