Add Photos to Estimates in Sparkforge

By Sparkforge Support Team ·Last reviewed May 3, 2026

Sparkforge estimates support up to four images per line item. Clients see thumbnails inline and tap to open a full-screen gallery. Photos carry through if you convert the estimate into an invoice.

Add up to four photos to any line item on a Sparkforge estimate. Clients see thumbnails inline and click to open a full-screen gallery. The feature works on desktop and mobile and pulls from your existing Media Storage so you don't have to re-upload assets.

Why use it

  • Faster approvals when clients can see exactly what they're getting.
  • Fewer disputes over specs, finishes, or product variations.
  • Mobile-friendly preview with zoom and swipe.
  • Pull from Media Storage to reuse stored photos.

Where the images come from

  • Media Storage: pick existing photos from the Sparkforge media library.
  • Upload New: upload from your computer. New uploads save to Media Storage automatically.
  • Mix and match: combine stored and new photos, up to four per line item.

How to add photos

  1. Go to Payments → Invoices & Estimates → Estimates.
  2. Click New Estimate.
  3. Enter customer info, line items, and pricing.
  4. Under a line item, click Upload Images.
  5. Choose Upload for new files or pick from Media Storage.
  6. Select up to four images and click Insert Files.
  7. Confirm the thumbnails sit under the right line item, then click Send.

Limits and best practices

  • Maximum 4 images per line item.
  • Supported formats: JPG and PNG.
  • Keep images under 2 MB each for fast loading.
  • Use consistent aspect ratios so thumbnails align cleanly.
  • Photos should support the description, not replace it.
  • For PDFs, manuals, or spec sheets, use the Attachments feature (up to 10 files per estimate).

Frequently Asked Questions

Can I add more than four images per line item?
No. The limit is four per line item. For more visuals, combine multiple shots into a collage or use the Attachments feature on the estimate.
Can clients download the images?
Not directly from the gallery. Attach downloadable copies through the Attachments feature if you want clients to save the files.
Will images transfer if I convert an estimate into an invoice?
Yes. Images stay attached when you convert an estimate to an invoice.
Do images sync to QuickBooks?
No. Photos are stored inside Sparkforge and are not pushed to external accounting systems.
Which file formats are supported?
JPG and PNG. Avoid TIFF and RAW files.

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