How to Create Equipment to Prevent Double-Bookings in Sparkforge

By Sparkforge Support Team ·Last reviewed May 3, 2026

Equipment represents shared physical resources (tables, chairs, projectors) that can only support one appointment at a time. Enable Equipment in Calendar Preferences, then create entries with quantity, out-of-service count, and linked calendars to block conflicting bookings.

Equipment in Sparkforge represents shared, limited-quantity resources that services rely on — massage tables, dental chairs, projectors, treatment beds. Tying Equipment to calendars prevents the system from booking the same resource twice.

What Equipment is for

Prevents double-bookings of shared physical resources.
Links resources to specific calendars or services.
Tracks units in service vs. units out of service.
Reduces manual coordination across staff.

Step 1: Enable Equipment

Open Settings > Calendar Settings.
Click the Preferences tab.
Click Account Preference.
Toggle on Equipments in the Services section.

Step 2: Create Equipment

Return to the Calendars tab in Calendar Settings.
Click the Equipment tab.
Click Create Equipment.

Step 3: Fill in the details

Equipment Name — unique identifier.
Description — optional notes.
Total Quantity — how many units exist.
Out of Service Quantity — units currently down for repair.
Select Calendar — which service calendars use this Equipment.

Click Create.

Edit or delete Equipment

Go to Settings > Calendar Settings > Equipment.
Click the three-dot menu on the Equipment record.
Choose Edit or Delete.
Click Save after edits.

Frequently Asked Questions

What's the difference between Rooms and Equipment?

Rooms are physical spaces (offices, studios). Equipment is shared tools or devices (chairs, tables, machines). Both block double-bookings when tied to calendars.

Can the same Equipment serve multiple calendars?

Yes. Equipment can link to multiple calendars, but each unit can only be in one appointment at a time.

How do I represent multiple identical units?

Create one Equipment entry and set the Total Quantity. Three identical massage tables = one entry named "Massage Table" with quantity 3.

What happens if I delete Equipment that's tied to upcoming appointments?

Deletion removes the availability constraints, which can cause scheduling issues. Review connected calendars first.

Is there a usage report for Equipment?

No native report. You can review appointments tied to Equipment manually through the calendars.