How to Create and Manage Rooms for Service Scheduling in Sparkforge

By Sparkforge Support Team ·Last reviewed May 3, 2026

Rooms are assignable resources that prevent double-bookings by tying physical spaces (treatment rooms, service bays, studios) to service calendars. Enable Rooms in Calendar Preferences, then create one with name, capacity, and linked calendars.

Rooms in Sparkforge represent physical spaces — treatment rooms, service bays, consultation offices, studios — that can only host one appointment at a time. Tying Rooms to calendars stops the system from booking two services into the same space.

What a Room does

  • Prevents double-booking by linking the space to one or more service calendars.
  • Pairs with Equipment for full resource control.
  • Supports user or team assignment.
  • Honors availability rules on the calendar it's attached to.

Step 1: Enable Rooms

  1. Go to Settings > Calendar Settings.
  2. Click the Preferences tab.
  3. Click Account Preference.
  4. Toggle on Rooms in the Services section.
  5. Click Save Preferences.

Step 2: Create a Room

  1. Return to Calendars in Calendar Settings.
  2. Click the Rooms tab.
  3. Click + Create Room.

Step 3: Fill in the details

  • Name — clear identifier (e.g., "Consultation Room 2").
  • Description — optional notes about how the Room is used.
  • Total Capacity — max simultaneous appointments allowed.
  • Select Calendar — which service calendars use this Room.

Click Create.

Edit or delete a Room

  1. Go to Settings > Calendar Settings > Rooms.
  2. Click the three-dot menu on any Room.
  3. Choose Edit or Delete.
  4. Click Save after edits.

Frequently Asked Questions

Can I assign one Room to multiple calendars?
Yes. But if calendar availability isn't aligned across them, you can still hit overlapping bookings. Coordinate availability rules first.
Are clients aware of Rooms?
No. Rooms are internal resources only. Clients don't see them on the booking page.
What if I forget to link a Room to a calendar?
It won't be factored into booking logic — meaning the system can still double-book that space.
Can I rename a Room later?
Yes. Open the three-dot menu and choose Edit at any time.
Is there a limit on how many Rooms I can create?
There's no hard limit, but keep names and assignments organized so the list stays usable.

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